Client Deposits and Expense Tracking Software for Business Setup Firms.
Fund Tracking Software with Zoho Book
Track Client Deposits. Control Expenses. Automate Statements.
Why Do Business Setup Firms Invest in Zoho-Powered Fund Management Solution?
Spreadsheets and Screenshots Break Financial Discipline.
Advance payment is the norm in the incorporation industry. Clients pay upfront for service fees and government charges. When multiple clients with varying service requirements deposit into a single bank account, it becomes difficult to allocate expenses accurately for each stage of their setup process.
Designed for companies involved in business setup, licensing, and PRO services, our Fund Tracking Solution allows your finance and operations teams to track client deposits, control spending, and generate reports through a fully automated dashboard.
Are You Facing These Challenges?
01
Difficulty in verifying expenses against client deposits?
When details of client deposits and operational costs are stored in spreadsheets and other outdated systems, it is difficult to verify expenses.
Our Solution
Link every outgoing payment to the corresponding client deposit, and categorize the expense by purpose.
02
Is the operations team spending more than what the client has paid?
Let’s face it. Sometimes, government fees and other costs go higher than expected. If your team spends more than what the client has paid, it can cause problems.
Our Solution
Built-in controls in the system stop users from spending more than the client’s deposit. If costs go higher, the system sends alerts to stakeholders and automates requests for additional funds.
03
Trouble providing clients with a clear statement of account?
Providing accurate financial reports to clients as and when they require it is not an easy feat for a team that is handling complex paperwork and lengthy application processes.
Our Solution
Generate clear and accurate statements of account for each client to highlight the deposits received, fees spent, and remaining balance in just a few clicks. This eases the workload of your team and improves client trust.
04
Struggling with accounting and audits?
If your finance team is entering deposit and expense details by hand, the process is slow, error-prone, and wastes valuable time.
Our Solution
This Zoho Creator-built solution is integrated with Zoho Books, a premier accounting tool trusted by leading businesses in the Middle East. So, every deposit, expense, and transfer detail is updated automatically in the tool.
Who Can Benefit?
Monitor timely payments related to licensing, renewals, and government filings to reduce regulatory risks.
Track service progress, keep the clients updated about fund utilization, and generate bills.
Requiring clarity on available funds to stay within budget limits during service delivery.
How The Fund Tracker Application Works?
01
Client Deposit Received
Let’s say a client pays AED 10,000 upfront, of which AED 3000 is your service charge and AED 7000 is to cover government charges.
The system records this in the deposit tracker module as well as in Zoho Books.
02
Expense Gets Tracked
Your team spends AED 7,000 on a trade license.
This expense is mapped against the government fee deposit record made by the client.
03
Validation Checks
Attempting to spend more than AED 7,000 on government fees?
The system blocks the transaction and triggers requests for additional approvals and funds.
04
Statement of Accounts
Users can use the statement of account feature anytime to generate a clear, shareable statement.
Deposits received: AED 10,000 | Government fees spent: AED 7,000
Service fee utilization: AED 3,000 | Balance available: AED 0
05
Live Dashboard
During and after the service delivery,
Management and Operation teams can have a full visibility into fund utilization.
Reports That Generate Business Intelligence
Our customized Zoho Creator application comes with an interactive dashboard that hosts multiple real-time reports.
To view how much was spent on licensing, PRO services, and other fees.
Benefits of Zocoden's Fund Tracking Solution.
Tailored for business setup firms and corporate service providers operating in the UAE and the Middle East, this application helps you
Built on Zoho Creator.
Our application is fully customizable, cloud-based, and secure, with user-based access control for clients, consultants, finance teams, and service experts.
Have Questions?
We’ve Got Answers.
What is Fund Tracking Software with Zoho Books?
Fund Tracking Software with Zoho Books helps businesses in Saudi Arabia monitor income, expenses, fund allocations, and cash flow from a centralized platform. It provides real-time financial visibility, making it easier to manage multiple funds, projects, or business units while maintaining accurate financial records.
Why do businesses in Saudi Arabia need Fund Tracking Software?
Businesses in Saudi Arabia use Fund Tracking Software to improve financial transparency, monitor fund utilization, manage operational expenses, and ensure accurate reporting. It helps organizations make informed financial decisions while supporting regulatory compliance and sustainable growth.
Is Zoho Books compliant with Saudi Arabia's ZATCA requirements?
Yes. Zoho Books is a ZATCA-approved accounting solution that supports VAT-compliant invoicing, e-invoicing (Fatoora), and tax reporting, making it suitable for businesses operating in Saudi Arabia.
Can Fund Tracking Software manage multiple projects or departments?
Yes. Businesses can create separate funds, departments, branches, or projects and monitor their budgets, expenses, and financial performance independently while maintaining a consolidated financial overview.
How does Fund Tracking Software improve financial reporting?
The software automatically records transactions, tracks fund balances, and generates real-time financial reports, including cash flow statements, expense summaries, budget reports, and fund utilization reports for better decision-making.
Can Fund Tracking Software help with VAT reporting in Saudi Arabia?
Yes. When integrated with Zoho Books, the software helps businesses maintain VAT-compliant records, generate tax reports, and simplify VAT return preparation according to ZATCA requirements.
Is Fund Tracking Software suitable for SMEs in Saudi Arabia?
Absolutely. Small and medium-sized businesses can use Fund Tracking Software to monitor business funds, control expenses, improve budgeting, and gain better visibility into their financial performance without relying on spreadsheets.