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Efficient Cost Control Starts with BOQ-linked Purchase Orders.

Material Management Software for Construction and Interior Design Projects.

Define BOQ. Manage Material Requests. Reduce Costs. Increase Profits.
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Zoho Creator low-code application development platform
Zoho Creator custom app development for business workflows

Why Builders and Designers Choose Our Material Management Software

Manual Material Cost Tracking Reduces Your Profit Margins.

Still relying on spreadsheets and handwritten logs to manage procurement for your construction and design projects? Our Material Management Application built on Zoho Creator validates each request and purchase against the approved bills of quantity (BOQ), allowing you to have tighter control over project costs.

Built with advanced modules to manage (BOQs), material requests, and purchase orders, this custom application helps teams to optimize procurement, prevent delays, and sync purchases with accounting through a single dashboard.

Item Master

Structured database of all materials used across projects.

BOQ

Record budgeted quantities, estimated costs, and measurements before project start.

Material Request

A tool that allows users to raise material requests for each project based on the items listed in the BOQ.

Validation Controls

Auto-checks if material requests exceed the item quantity and cost based on the BOQ of the project. It also triggers special approval workflows if requests or purchase orders exceed cost/quantity limits.

Procurement Workflow

Enables structured communication between project teams and procurement stakeholders.

Zoho Books Integration

Approved POs sync directly in Zoho Books for accounting, payments, and reconciliation.

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How Our Solution Works

Zoho Creator partner building scalable business applications

01

Are your BOQs stored as PDFs, Excel Sheets or Printed Documents?

If you are still using outdated systems to create and record BOQ data, you may have to deal with duplicate entries, calculation errors, missing items, and inconsistent versions.

Our Solution

The BOQ feature streamlines data by hosting item details, unit rates, quantities, measurement units, procured quantity, etc., in a well-defined structure. Duplicate entries and unauthorized changes are restricted to ensure that all teams work from a single source of truth.

02

Material requests exceeding
project estimates?

If your team is raising material requests manually, or if those requests are not getting linked to the BOQ framework, it is hard to prevent budget breaches caused by unplanned purchases.

Our Solution

Every material request is checked against the BOQ’s approved quantities and costs. The system identifies excesses instantly and alerts the concerned stakeholder. Such requests would be automated to go through pre-designed approval workflows.
Zoho Creator automation for internal business processes
Zoho Creator automation for internal business processes

03

Lack of real-time visibility causing delays in approvals and procurement?

When material requests and subsequent approvals are made through emails, spreadsheets, and verbal communication, delays are bound to occur.

Our Solution

Our app gives you one clear dashboard to manage all material requests, approval status, and purchase progress. Project managers, site engineers, and finance teams can access this any time. No confusion. No delays.

04

Difficulty in handling purchase orders?

Finance teams face two big challenges: making sure each purchase order stays within the approved budget and spending extra time entering PO details into accounting software.

Our Solution

The system checks every PO against the approved BOQ before it moves forward. Once approved, it’s automatically sent to Zoho Books. So, your accounts stay accurate, and your team saves time.
Zoho Creator low-code application development platform
Zoho Creator automation for internal business processes

05

Spending hours to compare estimated costs and actual costs across projects?

Cost analysis is a time-intensive process, especially when managing many projects and large data sets.

Our Solution

Our built-in reports help teams to assess cost deviations, identify steps to increase profitability, and improve the accuracy of estimated budgets in just a few clicks.

Who Can Benefit?

Construction Companies

Centralized dashboard to manage multiple projects with diverse material requirements.

Interior Design Firms

Create detailed BOQs for all projects and restrict material spend to project budgets.

Project Managers

Track which materials are being used where and who approved them.

Procurement and Finance Teams

Manage purchase orders, check vendor bills, and keep track of all material costs.

Reports That Drive Results.

Our customized Zoho Creator application provides built-in, ready-to-use reports and dashboards for smarter business decisions.

BOQ by Project

See what materials are required, how much they cost, and why they are needed for each project.

Estimated vs. Actual Cost Report

Compare what you planned to spend and how much you actually spent.

Material Request Tracker



Get updates on the approval status of each request.

Purchase Order Status Report

Track which purchase orders have been sent, approved, or are pending.

Why Choose Zocoden’s Material Management Solution?

Customized for the unique workflow and business needs of construction and interior designing firms of the UAE and the middle east, our application helps to

Ensure the execution of the projects within their estimated budget.

Reduce wastage of materials such as plywood, upholstery, concrete, wood, etc.

Organize approvals through automated validation checks.

Improve visibility about procurement and execution to all teams.

Ensure financial accuracy by syncing purchase orders directly with Zoho Books.

Conduct profitability analysis through accurate reports.

Explore Other Customized Solutions with Zoho Creator

Built on Zoho Creator.

Our application is fully customizable, cloud-based, and secure, with user-based access control for clients, consultants, finance teams, and service experts.
Explore Other Custom Solutions

Have Questions?
We’ve Got Answers.

What is Material Management Software in construction?
Material Management Software in construction is a digital solution that helps builders, contractors, and designers plan, request, and track materials used in projects. Instead of relying on spreadsheets or paper logs, the software centralizes all material data, validates requests against the project’s Bill of Quantities (BOQ), and ensures that procurement stays within budget. It improves cost control, reduces wastage, and gives project managers real-time visibility of material usage.

Manual material tracking using Excel or handwritten logs often leads to errors, delays, and budget overruns. With Material Management Software,  companies can:


• Prevent duplicate or unauthorized material requests.
• Ensure all purchases align with the approved BOQ.
• Reduce wastage of materials like wood, concrete, and steel.
• Save time with automated approval workflows.
• Get real-time reports on material costs vs. estimates.
This level of control helps companies increase project profitability while staying on schedule.

A Bill of Quantities (BOQ) defines the approved budget and material estimates for a project. By linking all material requests and purchase orders to the BOQ, the software automatically checks for over-usage or overspending. If a request exceeds the approved quantity or cost, the system triggers an approval workflow. This prevents budget leaks, ensures accountability, and gives finance teams accurate, audit-ready data.
Yes. Our Material Management Software is built on Zoho Creator and integrates seamlessly with Zoho Books. Once a purchase order is approved in the system, it is automatically synced with Zoho Books for accounting, vendor payments, and reconciliation. This integration eliminates duplicate data entry, ensures financial accuracy, and saves the finance team many hours of manual work.
The software provides ready-to-use reports and dashboards that give construction and design firms a clear financial picture. Popular reports include: • BOQ by Project (budget vs. actual material usage). • Estimated vs. Actual Cost Analysis. • Material Request Tracker with approval status. • Purchase Order Status Reports. These insights help managers make better procurement decisions and improve cost forecasting for future projects.
In traditional workflows, material requests and approvals often get lost in emails, spreadsheets, or verbal communication. Our software centralizes the entire workflow in a single dashboard, where project managers, site engineers, and finance teams can instantly track pending approvals, approved requests, and purchase status. This eliminates confusion, speeds up procurement, and ensures projects stay on schedule.

This software is designed for:
• Construction Companies: Manage multiple projects and material requirements from one dashboard.
• Interior Design Firms: Control material spending with BOQ-linked workflows.
• Project Managers & Engineers: Track material usage and request approvals in real time.
• Procurement & Finance Teams: Verify purchase orders, manage vendors, and ensure costs stay within budget.

By linking all requests to the project’s BOQ and restricting duplicate entries, the software ensures materials like concrete, wood, upholstery, and steel are only ordered in approved quantities. Real-time tracking also helps managers see exactly what materials are available and deployed, reducing unnecessary purchases and on-site wastage.
Yes. Since the solution is built on Zoho Creator, it is highly customizable to match each company’s workflow. Whether you’re a large construction firm handling multiple sites or a boutique interior design studio, the application can be tailored with specific approval hierarchies, vendor management options, and reporting dashboards.

Zocoden Technologies develops Zoho Creator-based solutions customized for UAE & Middle East firms, with BOQ-linked validations, approval workflows, dashboards, and Zoho Books integration.

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